Accounts Payable Specialist

Responsible for accurate and timely Accounts Payable and P2P execution, ensuring clean vendor records, proper cost matching, and audit-ready documentation. This role supports subscription, services, and project operations and operates strictly within defined finance controls and SOPs. Key Responsibilities 1. Purchase Invoice Processing - Review, verify, and process vendor invoices accurately and within agreed timelines. - - Perform 3-way matching (Purchase Order, Delivery Order / GRN, Invoice) where applicable. - - Validate pricing, quantities, payment terms, and supporting documents against approved PO or contract. - - Ensure correct GL coding, cost centre allocation, and GST treatment in accordance with IRAS and company guidelines. - - Monitor and prevent duplicate, incorrect, or unauthorised postings. -   2. Purchase Order Monitoring & Reconciliation - Monitor open Purchase Orders (POs) and follow up with budget owners for timely closure. - - Review and clear aged or unused POs to maintain system accuracy and data integrity. - - Investigate and resolve discrepancies between PO, GRN, and invoice. - - Maintain complete, organised, and audit-ready documentation for all P2P transactions. - - Support PO accruals and reversals during month-end and quarter-end closing. -   3. Vendor Management - Maintain accurate and up-to-date vendor master data, in accordance with approval controls. - - Perform monthly vendor statement reconciliations. - - Prepare bi-weekly payment schedules in line with vendor credit terms and internal approval timelines. - - Handle vendor enquiries and resolve discrepancies in a timely and professional manner. -   4. Month-End Closing & Reconciliation - Perform AP ageing review and reconcile AP sub-ledger to General Ledger. - - Prepare accruals for unbilled expenses and ensure completeness of liabilities. - - Support finance closing activities and provide required schedules when requested. -   5. Internal Controls & Compliance - Ensure adherence to financial policies, internal controls, and company SOPs. - - Support internal and external audit requirements by providing accurate and timely documentation. - - Escalate control gaps, missing documentation, or irregular transactions promptly. -   6. Process Improvement & System Support - Identify opportunities to improve AP and P2P efficiency, accuracy, and turnaround time. - - Support documentation and updates of AP-related SOPs. - - Prepare periodic AP reports and basic KPIs for review by Finance. - - Exposure to automation or RPA initiatives (e.g. Power Automate, Power Apps) is an advantage; willingness to participate in process automation is expected. -   7. Collaboration - Work closely with Finance (GL / FP&A), Procurement, Sales Ops, and Operations teams to ensure smooth P2P execution. - - Provide accurate AP inputs to support subscription billing, renewals, and cost tracking. - - Support cross-functional initiatives aimed at improving operational discipline and compliance. -   8. Travel - Occasional travel to Singapore HQ (approximately twice yearly if incumbent is in Malaysia) for meetings, training, or regional coordination. -   Hard Skills Required Must-Have - Accounts Payable and P2P processing - - 3-way matching (PO / GRN / Invoice) - - AP ageing and sub-ledger to GL reconciliation - - Accruals and cut-off support - - Vendor statement reconciliation - - ERP experience (Business Central preferred) - - GST fundamentals (Singapore context) - - Excel (reconciliation, tracking, basic analysis) - Good-to-Have - Exposure to subscription / MRR / ARR / recurring revenue businesses - - Experience handling prepaid or deferred costs - - Familiarity with Power Automate / Power Apps / RPA tools - - Shared services or regional finance experience - What We Offer - Competitive salary and benefits package, Performance bonus/On-target incentive (OTI). - - Full inpatient and outpatient medical benefits coverage - - Be part of a fast-growing company with regional expansion plans. - - Gain exposure to cross-country exposure through collaboration with Singapore HQ and regional teams.. - - Professional development and Microsoft certification support. - - Inclusive and growth-driven culture that values initiative, accountability, and continuous improvement. - aCloud is an equal opportunity employer, committed to diversity and inclusion in the workplace.